Notice Writing
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24 March 2022
What is a Notice?
Notices are effective means of communication in the modern age. They are one of the effective ways to reach a large number of persons in a short time. As such, we must be clear and brief in writing notices. Notices are like circulars. The only difference is that a circular reaches us through a messenger while we read a notice on the notice-board or in a newspaper column.
नोटिस पर सीबीएसई में 12वीं कक्षा में 3 अंक, 11वीं कक्षा में 3 अंक तथा हरियाणा बोर्ड की वार्षिक परीक्षा में 12वीं कक्षा में 3 अंक, 11वीं में 3 अंक तथा नौवीं कक्षा में 5 अंक का प्रश्न पूछा जाता है I अतः आज हम नोटिस का अध्ययन करेंगे:
A notice is generally intended for a specific section of people. The advertisement has generally a larger or bigger appeal. A notice is a formal announcement. Whereas an advertisement is bit informal with bold letters, catchy phrases, broken sentences.
A Notice is a very short piece of writing which is usually formal in style. It is a written or printed news announcement or information. It is widely used by individuals and organizations to announce events and celebrations, births and deaths, occasions like inaugurations or sales, to issue public instructions; to make appeals and to extend invitations. It can be in the form of a formal announcement of public importance. Most notices are meant to be pinned up or pasted on special boards meant for the purpose. Some notices like notices from government departments also appear in newspapers. Educational notices are displayed on notice boards in schools and colleges.
फॉर्मेट के बारे में जान लेते हैं:
Any Notice should include this:
Watch our video on FORMAT of NOTICE:
- Name of the Organisation, Institution or Office
- Date of issuing the notice: You can choose any of the following ways of writing the date:
- 10 March 2019
- 10 March, 2019
- 10th March, 2019
- March 10, 2019
- The word 'Notice’
- A suitable description, caption or heading
- Purpose for which it has been written e.g. meeting, an appeal etc.
- Details of schedule (date, time, venue, programme, duration etc.)
- Signature, name and designation of the person issuing the notice
- Style and tone of the language: formal, semi formal or informal
While Writing Notice: Some DO’s
- List the value points to be included.
- Always prepare a rough draft first.
- Check grammar and style of the language.
- Ensure that word limit has been observed.
- Revise it.
- Prepare the final draft.
- Draw the box and write the question number.
Remember:
नोटिस लिखते हुए इन बातों का ध्यान रखना है:
- Notices can use capital letters for details such as names of organisations, captions, an important detail within the message itself.
- The date of the notice can be placed at the top right or left.
- The entire content of the notice is placed in a box.
- The individual responsible for issuing the notice indicates the name below the signature in (parenthesis), followed by his/her designation.
- Occasionally grammatically incomplete sentences may be used as long as their meaning is clear. Abbreviations and symbols can also be used wherever required.
- Usually present tense and future time references predominate over other tense forms.
Layout of a Notice: It should have these 9 things within it: FORMAT
फॉर्मेट के बारे में जान लेते हैं:
We will discuss about 7 types of NOTICES here. These are:
Type I: NOTICE: MEETING
Type II: NOTICE: APPEAL
Type III: NOTICE: EVENT
Type IV: NOTICE: WARNING / INSTRUCTION
Type V: NOTICE: FOUND
Type VI: NOTICE: LOST
Type VII: NOTICE: TOUR / CAMP / FAIR / MELA/ EXHIBITION
Questions from CBSE Board Exams 2020-21 on NOTICE for Practice
नीचे आपको अभ्यास के लिए पिछले वर्षों में सीबीएसई तथा हरियाणा बोर्ड में पूछे गए नोटिस राइटिंग के प्रश्नों को हल करके दिखाया जा रहा है अपनी नोटबुक में लिखें:
Q1: You are Rachael/Rueben, President of the Wellness Cell of your school. You decide to organise a workshop, to raise awareness of the importance of mental health. This workshop would be conducted by the school counsellor. Write a notice in about 50 words, informing the students of class XI-XII about the workshop.
Take care of format
Name of issuing organisation, the word NOTICE in capitals, date, Title/heading + sign & name of issuing authority/person with designation)
Value Point:
- For whom?
- What? – a mental health workshop be conducted by the school counsellor.
- when – date, month, 20XX (accept all formats of writing date)
- where – …………. (any plausible venue)
- benefits of the workshop- help us increase our understanding about mental health, deal with our problems better etc. (accept relevant inclusions)
- Request to attend the same
Any other relevant detail/point shall be accepted.
(No marks to be deducted for exceeding word limit)
Answer:
Questions from CBSE Board Exams 2018-19 on NOTICE for Practice
Q2: You are Simar / Smriti of Lotus International School, Jodhpur. Your school has decided to contribute in controlling traffic near your school and requires the names of volunteers from IX to XII. Write a notice to be displayed on the notice board. (50 words)
Take care of format
The format should include: ISSUING AUTHORITY/ NAME OF THE INSTITUTION, the word „NOTICE‟, HEADING, DATE, and WRITER‟S NAME WITH DESIGNATION. The candidate should not be penalized if he/she has used capital letters for writing a notice within or without a box
Value Point:
Suggested value points: – Eligible for which classes – Time, date, Area (Location) - Appeal - last date for submitting names
Answer:
Questions from CBSE Board Exams 2015-16 SET B on NOTICE for Practice
Watch solved example on Notice by Expert Teacher: How to Attempt:
Q3: Your school is organizing a SPICMACAY programme on the occasion of the World Dance Day wherein the renowned Bharatanatyam dancer, Geeta Chandran would be giving a lecture demonstration. As the President, Cultural Society of your school, draft a notice in about 50 words, informing the students about the same. You are Rakhsita/Rohit of MVN Public School.
Take care of format
The format should include: NOTICE / TITLE, DATE, and WRITER’S NAME WITH DESIGNATION. (The candidate should not be penalized if he has used capital letters for writing a notice within or without a box.)
Value Point:
Suggested value points: – SPICMACAY presentation by Geeta Chandran – eligible for which classes – Time, date, venue.
Answer:
Questions from HBSE Board Exams 2019 SET C on NOTICE for Practice
Type I: NOTICE: MEETING
Q4: On the occasion of World Book Day, the school has decided to organise a Book Fair. Vishaka/ Vishnu, the secretary of the Book Club, wants to call a meeting of the office bearers of the club to discuss the arrangements for the-fair. Write a notice in not more than 50 words.
VALUE POINTS:
Date,Time,Venue / Place,Name of the event,Occasion (if any),Agenda / Purpose,Who is to attend?,Specific instructions (if any),Contact person / Address.
Answer:
Q5: As the Head Boy of D.M. Public School, Noida, draft a notice in about 50 words for all the House Captains and Vice-Captains to attend a meeting with the Principal and House Incharges to discuss the allocation of duties for checking of uniforms and late comers.
Watch this video:
VALUE POINTS:
Name of the Institution issuing the notice, Suitable Heading, Name of the Event, Purpose, The Notice is put in a box, The word 'Notice', Date , Who is to attend, Details of date, time and place, Signature, Name and Designation of the issuing authority.
Answer:
Type II: NOTICE: APPEAL
Q6: You are Ranjan/Rajani, residing at 30A, Munirika. Your friend has to undergo an operation for which he needs rupees two lakhs. Some generous people have donated some money but that is not sufficient. Draft an appeal/notice which will be published in the local daily to generate money for the operation. Do not exceed 50 words.
Watch this video:
VALUE POINTS:
Name of the organiser (if any), Objective/Purpose/Occasion, Date, Name of the event, Date/Time/Duration, Place / Venue, Wording of Appeal/Slogan, Contact address, Specific instructions (if any).
Answer:
Questions from HBSE Board Exams 03/2020 SET B on NOTICE for Practice
Type III: NOTICE: EVENT
Q7: You are the class representative of Class XII. Write a notice for circulation among the students of your class regarding a one-day trip to Suraj Kund Craft Mela, Faridabad.
VALUE POINTS:
Name of the organiser (if any), Date, Name of the event, Date/Time / Duration, Place / Venue, Objective / Purpose / Occasion, Activities (to be undertaken), Essential Qualifications/ Eligibility / Conditions Prizes/ Awards/Incentives offered, Contact address, Specific instructions (if any).
Answer:
Watch 10th class All English lessons: Writing, Grammar, Literature:
Questions from HBSE Board Exams 03/2020 SET D on NOTICE for Practice
Q8: You are the Secretary of the NSS unit of your school. Write a notice for the school notice board, inviting volunteers for an NSS camp.
Answer:
Questions from HBSE Board Exams 03/2018 SET A on NOTICE for Practice
Q9: As student editor, draft a notice in not more than 50 words for your school notice board inviting articles from the students for your school magazine. You are Paras/Priyanka of Govt. Senior Secondary School, Hisar.
Answer:
Watch 12th English lessons: Writing, Grammar, Literature:
Questions from HBSE Board Exams 03/2018 SET B on NOTICE for Practice
Q10: You are Sports Secretary of Govt. Senior Secondary School, Panchkula. Draft a notice in not more than 50 words for the school notice board asking the students to give their names for participation in various events likely to be held on the Annual Sports Day of your school. Sign as Suman/Suresh.
Answer:
Watch 9th English all Lessons: Writing, Grammar, Literature:
Questions from HBSE Board Exams 03/2018 SET D on NOTICE for Practice
Q11: You are Secretary of the History club of Vidya Mandir, Kurukshetra. Draft a notice in not mor than 50 words informing students of a proposed visit to some important historical sites in your city. Invent the details. Sign as Neha/Naveen.
Answer:
Questions from HBSE Board Exams 03/2019 SET D on NOTICE for Practice
Q12: You are Prachi Khanna, Secretary of Board of School Education, of your State. Write a notice in note more than 50 words informing various schools about the Teachers' Training Program across the country. Include all the relevant details.
Answer:
Watch 11th English all Lessons: Writing, Grammar, Literature:
Type IV: NOTICE: WARNING / INSTRUCTION
Q13: You are the Warden of Mini Zoo. You have noticed that the visitors often feed the animals with the snacks, popcorns and fodder etc. The children also tend to tease the animals and throw leftover food and wrappers all over the place. Write a notice in about 50 words informing the visitors that they should refrain from doing so, otherwise they will be fined or their action will be penalised.
VALUE POINTS:
Details of issuing authority, Name of the Organisation, Suitable Heading, The word "Notice, Date, Target audience, Specific Instructions: list of do's and don'ts, warnings, Consequences, Punitive action: fine etc., Signature, Name and Designation of the issuing authority.
Answer:
Questions from HBSE Board Exams 03/2020 SET C on NOTICE for Practice
Type V: NOTICE: FOUND
Q14: You have found a purse in the school/college campus. Put up a notice about that on the 'Lost and Found' board of the school/college.
VALUE POINTS:
Article found, Place, Purpose of notice, (to identify and claim the article), Whom to contact, when & where.
Answer:
Questions from HBSE Board Exams 03/2019 SET B on NOTICE for Practice
Q15: Avni/Ankit, a student of class XII has found a wallet in the school playground. In addition to cash, it contains some receipts. Write a notice for the school notice board inviting the rightful owner to claim it after giving detail of the wallet and its contents.
Answer:
Questions from HBSE Board Exams 03/2020 SET A on NOTICE for Practice
Type VI: NOTICE: LOST
Q16: Your pet dog is missing. Write out a suitable notice in not more than 50 words for the "Lost and Found" column of a local newspaper.
VALUE POINTS:
Article lost, Date, Time (approx.), Place, Identification marks (colour, size, material etc.), Contents, Whom to contact, when & where, Promise of a reward.
Answer:
Questions from HBSE Board Exams 03/2019 SET A on NOTICE for Practice
Type VII: NOTICE: TOUR / CAMP / FAIR / MELA/ EXHIBITION
Q17: The Resident’s Welfare Association Model Town Narnaul is organising a Diwali Fete in the locality. As the President of the association draft a notice in not more than 50 words informing the residents about the same. Give other essential details too.
VALUE POINTS:
Name of the organiser (if any), Name/Nature of activity, Occasion (if any), Venue, Objective-information, appeal, awareness, invitation etc., Dates / Timing, Expenditure / Charges / Entry fee etc., Beginning / Conclusion, Place/Destination (for Tours), Duration: From ....... to......., Contact address, Specific instructions (e.g. do's & don'ts, visiting hrs. etc.).
Answer:
Now try to solve these questions. These are most probable questions for 9th to 12th classes:
अंततः नीचे दिए गए नोटिस के प्रश्नों का अभ्यास करें:
शुभकामनाओं सहित:
- You are Sports Secretary of Lilawati Public School, Udaipur. Draft a notice in not more than 50 words for your school noticeboard asking the students to give their names for participation in various events to be held on the Annual Sports Day of your school. Invent the details of the events. Sign as Lalit/Lalita.
- You are Raj Arora, Secretary, History Association of Mohan Das Public School, Meerut. Write a notice for the school notice-board inviting names of students for the educational tour of Mumbai and Goa that the Association is organising in the coming Summer holidays.
- You are the Secretary of the Welfare Association, Sector 28, Hubli, Karnataka. Recently there have been a spate of thefts, murders and vehicle lifting in your area. Write a suitable notice to be circulated among the residents informing them to take certain precautionary and security measures to deal with such cases of crime in the colony.
- After the rains, cases of dengue, chikungunya etc. are on the rise in your city. As Principal, Satluj Public School, Panchkula, you have decided to allow your students to wear full sleeve shirts and trousers in the school for a period of one month. Write the notice in about 50 words.
- Water supply will be suspended for eight hours (10 a.m. to 6 p.m.) on 6th of March for cleaning of the water tank. Write a notice in about 50 words advising the residents to store water for a day. You are Mohan Kumar/Mohini Bajaj, Secretary, Himachal Group Housing Society. Palam Vihar, Shimla.
- You are Health Secretary, Students Council, Citizens Public School, Ram Bagh, Varanasi. The Council has decided to start from the second of October a week-long cleanliness drive around the school. Draft a notice in about 50 words asking the Class XI students to enrol for the drive.
- You are Scout Master/Guide Captain of K.R. Sagar Public School, Mysore. You have decided to send a troop of scouts and guides of our school to the jamboree to be held at Lucknow for a week. Draft a notice in not more than 50 words to be placed on the school noticeboard inviting the names of those scouts and guides who are interested to participate in the jamboree. Invent the necessary details.
- Due to a sudden landslide and inclement weather, St. Francis School, Vasco has to be closed for a week. As Principal of that school, draft a notice in not more than 50 words to be displayed at the school main gate noticeboard.
- You are a student of class XII of Mizo Sr. Secondary School, Aizwal. You lost your wrist watch in the school. Draft a suitable notice for the school-notice-board giving the full details of the watch, time and place etc.
- You have lost a gold ring in the college grounds. Write a notice for the notice-board of your school and announcing that the finder will be suitably rewarded.
- You are Ronak/Rohini, Secretary of the Literary Association of your school. Draft a suitable Notice to be displayed on your School Notice Board giving details of the formal inauguration of the Literary Association in about 40-50 words. (CBSE 2016)
- You are the Secretary of Modern Flats Welfare Association, Bangalore. Write a notice to be circulated to the members of the Association, requesting them to attend a meeting to discuss the parking of the vehicles of the residents.
- While walking in a park in your neighbourhood, you found a small plastic bag containing some documents and some cash. Write a notice in about 50 words to be put on the park notice board asking the owner to identify and collect it from you. You are Amar/Amrita 7865576789.
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